Draft for review. This describes how the site handles information today; the firm and its counsel must confirm the wording, and every [bracketed] item, before launch.
Last updated: [date of approval]
Discretion is what we do. This policy explains what this website collects when you use it, why, who sees it, and how to have it removed. It covers tadavis.com only.
01 Who we are
T.A. Davis & Associates, Inc. is an executive search firm at 230 Northgate Street #27, Lake Forest, Illinois 60045. We are responsible for the information you send through this site.
Questions about this policy go to info@tadavis.com or 847-256-8900.
02 What we collect
Only what you send us through a form. A search brief: the role, reporting line, timing and confidentiality level you describe, and your name, title, company, email and phone. The confidential register: your name, email, phone, current title and employer, location, LinkedIn address, the industries and functions that interest you, an optional salary expectation and notes, and your résumé. A contact message: your name, email, optional phone and company, and your message. The cost-of-vacancy calculator: the figures you enter and, if you ask for the breakdown, your name, company and email.
We also note which page you came from, so we know how you found us. Our servers keep ordinary technical logs, including IP addresses, to run the site and stop abuse. [Firm to confirm: how long server logs are kept.]
03 How we use it
To answer you: to reply to a brief or message, to send the calculator breakdown you asked for, and to consider you for searches if you join the register. When you send a form, the firm receives an email notification and you may receive an acknowledgement.
We do not sell your information, publish it, or use it for advertising. If you ask for the calculator breakdown and agree to a follow-up, a principal may contact you once; if you don't agree, we only send the breakdown.
04 The confidential register
Your file is read only by the firm. It is not a database clients can search, and there are no listings or applications. Your name and résumé go to a client only after we have described the role and you have said yes. If you ask us never to contact your current employer, we won't.
Résumés are kept in private storage with no public web address, and they are never attached to emails. Only signed-in members of the firm can download them.
05 Who else handles it
A few service providers handle information on our behalf, only to run this site: our hosting provider [name], which runs the servers and database; [storage provider], which stores uploaded résumés and photos privately; and Resend, which delivers our emails. They may not use it for anything else.
We share information with a client only as described above for the register, and otherwise only if the law requires it.
06 How long we keep it
[Firm to decide: how long search briefs, contact messages and calculator requests are kept, and how long register files are kept without contact.] Files uploaded to a form that was never sent are deleted automatically within a day or two.
07 Cookies and analytics
The site sets one cookie that its forms need to protect you against forged submissions. Members of the firm who sign in also get a sign-in cookie. There are no advertising cookies and no third-party tracking. [If analytics are added, describe them here.]
08 Your choices
You can ask to see, correct or delete what we hold about you. Email info@tadavis.com; if you are on the register we delete your file, résumé included. [Counsel to confirm any rights that apply under state or other law.]
09 Changes to this policy
If we change how we handle information, we will update this page and the date at the top.